The Big 5:
Don’t be a dink. Use common sense, generally be reasonable and treat others like you would like to be treated.
Be respectful. Respect everyone, both other attendees and guests, as well as passerby in the hotel and others in the convention area.
Keep it PG-13. Although there are some adult aged areas of the convention, as a general rule, the convention is a family friendly environment.
Be safe. Act in a safe and responsible manner while at the convention. Once again use common sense and don’t put yourself or anyone else in danger.
Keep it legal. If its illegal outside the convention, its still illegal inside the convention.
Please be prepared to show your badge any time you need access to convention space or events – it identifies you as a fully-paid attendee of the convention. If your badge is not clearly visible to staff who are admitting attendees to the convention (such as lost in a forest of other badges around your neck, which we discourage), they may keep you from entering until you can show them your badge.
Please use common sense in public areas; if you wonder at all about whether it is appropriate to do something in public, or you notice others are uncomfortable with your costume or activities, take it to your hotel room. If Motaku becomes aware of any of our attendees engaging in illegal activities either in convention space or in private hotel rooms, we will be forced to inform the proper authorities.
Safety and security matters are generally handled by Motaku Security staff, though hotel security can be contacted through convention staff. Security and convention staff may ask you to stop an activity or to move it to a private room. Repeat offenders may be required to surrender their badges and to leave the convention premises.
Hotel and Convention Space
According to City Ordinance, there is no smoking in the hotel public areas where the convention will be held. If smoking, please do so outside and away from hotel entrances. No attendees under the age of 18 are allowed to smoke.
Motaku follows the curfew laws of the State of Missouri. Anyone under the age of 18, unless a registered guest of the hotel, or accompanied by a legal guardian, must be off hotel grounds by midnight. Any unaccompanied minor engaging in prohibited activity on convention grounds after such time may be turned over to the proper authorities.
Although this year we are using a significant amount of the event/convention space at the hotel, please keep in mind that there are always other guests of the hotel. Offending the hotels’ other guests is inappropriate. What you consider to be acceptable behavior may not be so for others. We encourage that courtesy be extended to others in the vicinity from all participants.
Please keep noise in hotel rooms down during evening hours or take your activities to a public area of the hotel. Not everyone wants to stay up all night, so please be mindful of your fellow hotel guests. If the convention or the hotel receives a noise complaint from your room, you will be given a reminder by convention staff to quiet down, and on the third complaint you may, at the discretion of the hotel, be ejected from your room without reimbursement, asked to leave hotel property and your badge revoked.
Do not climb, modify, disable, deface, or otherwise damage hotel property. Attendees found damaging hotel property will have their badges revoked, will be presented to the hotel staff, and may, at the hotel’s discretion, be ejected from their hotel sleeping rooms without reimbursement, and be held financially liable for any and all damages to the property and be subject to prosecution.
Costumes and Clothing
Public exposure of genitalia, buttocks or (female) breasts is not permitted. When choosing and creating your costume, please keep in mind the constraints of local laws and customs concerning public decency.
Sturdy and fitted costumes are required; you should not be falling out of your costume and it should not be falling apart around you.
If your costume has wheels, you assume all risk and liability associated with their use, and Motaku strongly discourages their use and may be asked to remove them at the sole discretion of Motaku staff or hotel Security.
If your costume has spikes, tails, wings, chains or other protrusions attached, it must be peace bonded under the weapons policy by a Motaku Security staffer.
Harassment and Assault
“No” means “no.” “Stop” means “stop.” “Go away” means “go away.” If someone is harassing you and does not respect these simple rules, contact a member of hotel Security or convention staff. Convention staff and security personnel have the right to remove an attendee’s badge for not following these rules, and may eject a person from the convention. Harassment is any behavior that seriously alarms another person. This includes unwanted physical contact, following someone in a public area, verbal assaults, or threatening physical violence. An offender may lose their badge and the matter may be referred to the proper law enforcement authorities. If you are being harassed, immediately contact security, or a nearby member of staff.
Buying, Selling, and Solicitation
Motaku has a few main areas where merchandise is sold – the Motaku Merchandise Table, the Exhibitors’ Hall, and the Artist Alley area. Anyone who receives payment for goods in convention space must comply with all the convention’s rules regarding this. For any sale of merchandise, the exhibitor rules apply regardless of the location, and other restrictions may apply
Any solicitation, whether verbally or using signs, for monetary payment or exchange of services at the convention that does not comply with these restrictions may result in the offender losing their badge, the requirement to return all payments, and expulsion from the convention area. Some examples of solicitation or sale that are prohibited are musicians requesting tips, setting up artwork for sale in the hotel lobby or in the halls, and passing out signs or cards to people soliciting their business in areas other then the aforementioned commerce areas. Please also note that certain solicitations are ILLEGAL and will result in membership badge forfeiture, and possible referral to the proper law enforcement authorities. Should you be caught engaging in such activities, you may be ticketed and fined, as well as possibly sent to jail. Signs offering favors for sale such as kisses, hugs, dates, gropes, spankings, etc. Are strictly prohibited as they may be viewed as forms of prostitution. Attempts to circumvent any of these rules such as throwing money and merchandise on the ground and other such tactics are also prohibited.
Parties, Alcohol and Zero Drug Tolerance
No alcohol unless you are 21 or older and can prove it with a government-issued ID. No alcohol period in public areas. We ask that if you choose to drink, do it in your own room. Motaku does not tolerate intoxication or the serving of alcohol to minors. If you are hosting a party where alcohol is being served, it is your responsibility as host to ensure that the age of anyone drinking alcohol is checked. You should also designate someone not to drink, so that there is a fully competent person present to deal with any emergencies that might arise. Anyone under the age of 21 found possessing alcohol will be handed over to the proper authorities along with anyone who provided them with alcohol, and these individuals will have their badges revoked, be ejected from their hotel sleeping rooms without reimbursement, and be subject to prosecution.
No illegal drugs or drug paraphernalia of any kind, period. Anyone found possessing illegal drugs or drug paraphernalia will be handed over to the proper authorities and will have their badges revoked, be ejected from their hotel sleeping rooms without reimbursement, and be subject to prosecution.
Water Pistols, Silly String, and Weapons
Due to the potential damage to property, filled water guns, silly string and the like are prohibited in public areas of the hotel or convention space.
If it looks like a real gun in any way, shape, or form, it should not be brought to the convention. Replica weapons and their use and possession is strictly regulated by the State of Missouri. You must scrupulously adhere to the Motaku Weapons Policy and all applicable laws. This applies to and includes Airsoft.
The throwing of ANY item, weapon, toy or otherwise will NOT be tolerated. This includes plastic toy shuriken, kunai, and ninja stars. We understand that these items help with the appearance of costumes, but under no circumstances should they ever be thrown.
There should be no “live” steel or whips being wielded in any area of the convention. If a bladed weapon or whip is part of your costume, please have it peace bonded. This can be done with any Motaku Security member at any time. Look for the people in the pink shirts. You must comply with Motaku’s Weapons Policy. For futher details please see Motaku’s Weapons Policy.
Photography and Videotape
Motaku wants you to have great memories from a fantastic convention. Photographs and videotape footage by attendees are generally allowed in all common areas of the convention. Specific rules and restrictions regarding video, audio, and photography apply to certain other events. Please consult the program guide at the convention for information relating to specific restricted events, and pay attention to signs or announcements regarding restrictions when entering a panel or event room. Photography and A/V recording is prohibited during all screenings.
When photographing or videotaping individuals or costumes, please use common courtesy and ask before photographing them. If someone asks or otherwise indicates that they do not wish to be photographed, DO NOT PHOTOGRAPH THEM. Please also understand that by being at the convention, especially if you are in costume, the taking of your picture is generally inevitable. While Motaku asks that courtesy be used in asking attendees before photographing them, Motaku cannot be held responsible if your picture is taken without your consent, and remember, you are more likely to be photographed when in costume.
Photography or videography of Motaku events, staff, or attendees for the purpose of sale, or publication to the press is expressly forbidden unless written permission has been obtained from Motaku and the hotel in accordance with its press policy. Individuals may take pictures and videotapes for private viewing. We ask our attendees to be courteous to those they wish to take pictures of, especially if you wish to place those pictures or video clips onto a personal web page or similar Internet archive. In this case, please ask your subjects for their explicit permission to post their image, or video. Please also identify all images, soundbites and clips of Motaku events as Motaku events.
Attendees should also be aware that footage of the convention and attendees is gathered by staff members, including public areas, events, and panels, and may be used in a highlights tape, marketing endeavors or other use. Acceptance of a Motaku membership constitutes consent to be filmed or photographed by Motaku staff or approved industry or media during the Motaku event without compensation to you. Your acceptance of a membership and attendance at any Motaku event, including the convention, constitutes a grant of rights to Motaku to reproduce, display, distribute, perform, create derivative works from and otherwise use any footage or parts of the footage that it affixes in any media and in any manner throughout the world in perpetuity, including on the internet, broadcast, satellite and other transmissions.
These rules apply to all attendees (exhibitors, guests, press, or any level of regular membership). All members of the press and staff are additionally required to conform to Motaku’s Press Policy and we encourage attendees to become familiar with those rules as well.
Age Restricted Material
In order to attend an age restricted panel, or to buy age restricted material from the exhibit hall or artist alley, you will be required to present a valid government-issued ID with your picture proving you are of age to attend the event or purchase the material. If you or someone else are not asked to show your ID by any vendor or artist for viewing age restricted materials, please contact a staff member immediately.
If You Need Assistance…
During the convention, comments, complaints, basic assistance, as well as more serious or specific issues you may be directed to Convention Operations (Con Ops). We will make reasonable efforts to address any problem brought to us, but we cannot address complaints we are unaware of. We will happily accept compliments as well, and if brought to Con Ops, they can be relayed on to the rest of the staff at the close of the convention. There will be a general convention feedback panel at the end of the convention where we will discuss how to improve future events.
If you would like to speak with the Convention Organizers, they can be found most times at Motaku Con Ops, and if not Con Ops can get them a message or locate them for you. If you need immediate assistance, please don’t hesitate to approach anyone on the Motaku staff. We are happy to assist you.
Thank you for reading over these guidelines and complying with them. We hope everyone will have a fun and safe convention at Motaku 2009!
ZERO TOLERANCE FOR WORKING WEAPONS AT MOTAKU.
You may not carry or possess any working weapon, openly or concealed, at any time at or around the convention space, including the parking lots. Working weapons, firearms, curio or relic or antique firearms, and all forms of ammunition are strictly forbidden. “Working Weapons” include, but are not limited to: firearms and ammunition of any and all sorts, rifles, shotguns, hand guns, BB guns, pellet guns, cap guns, air-soft weapons, paintball guns, blow guns, tazers, explosives, knives, swords (including katana and other martial arts style swords), daggers, sword canes, switchblades, bali-song (butterfly) knives, axes, hatchets, pole arms, staffs, clubs, wooden or metal bats and paddles, bows, arrows, martial arts weapons, brass knuckles, chains, whips, pepper spray, mace, and any projectile item, toy or real, whether or not such Working Weapon is loaded, broken, or then-currently in firing or useable condition.
Even items that may be legal to own or carry are not welcome at Motaku. Please leave them at home.
Weapons purchased at Motaku must be kept wrapped and then immediately removed from the premises following purchase. Unwrapping or brandishing of weapons bought from Motaku, on convention grounds or in parking lots, is considered a violation of the Zero Tolerance Policy for Working Weapons. Attendees found in violation may be subjected to expulsion from Motaku.
Laser pointers, laser-aiming devices, or similar devices, may not be used in public, unless you are officially sanctioned to lead or present a convention seminar, workshop, display, or other convention-sanctioned event in which a laser is needed.
Security Approval & Peace Bonding
All Prop Weapons and Futuristic Replicas (as described below) must be submitted to Motaku Security for approval. If approved, the Prop Weapon or Futuristic Replica may be Peace Bonded at the sole discretion of the management of Motaku. This designation may be revoked at any time at the discretion of the management of Motaku, for reasons including, but not limited to, the item being used or brandished in an inappropriate fashion or if complaints are received regarding its display. Weapons which are not approved will not be Peace Bonded and may not be carried, possessed, or displayed at Motaku. Carrying, possessing, or displaying weapons which are not Peace Bonded is a violation of the Weapons Policy and may result in the individual being expelled from Motaku.
“Peace Bonded” means a Motaku Security-approved weapon is visibly secured by Motaku personnel so that it cannot be drawn or used. Removing or tampering with the device(s) used by Motaku Security to designate Peace Bonding is a violation of the Weapons Policy. Anyone who violates this policy may be expelled from Motaku.
Motaku requires that any Prop Weapon or Futuristic Replica or similar items on a costume (such as spikes, wings, chains, tails, stilts etc) must be Peace Bonded so that there is no chance for a dangerous part of the weapon to inadvertently come into contact with other attendees or contestants.
1) Prop Weapons: “Prop Weapons” may be carried during the convention, provided that you comply with the following restrictions. “Prop Weapons” are homemade or commercially rendered costume props that support the overall look of a costume or character. Exposed metal is only allowed on the handle of a prop, provided that it conforms to the requirements set forth in this Weapons Policy. Metal-bladed Prop Weapons, which include any display of live steel, or Prop Weapons which may present a danger to others, may not be displayed. No props may have any sharp edges or sharp pointed tips. No items over seven (7) feet in any direction or weighing over fifteen (15) lbs will be allowed. Water guns, squirt guns, and non-functional toy guns (toy guns that do not launch any form of projectile) will only be approved if they are one of the following colors: white, bright red, bright orange, bright yellow, bright green, bright blue, bright pink, or bright purple; either singly or as the predominant color in combination with other colors in any pattern; or are transparent or translucent. Orange safety tips must be present on weapons of any other color and be prominently visible at all times. Water guns and squirt guns must remain empty. Filling them with any substance will be considered a violation of the Peace Bonding requirements. Prop Weapons are to be displayed only as costume pieces. Prop Weapons are not allowed to be swung, jabbed, thrust, thrown or otherwise actively used on the convention grounds or in parking lots. Doing so can injure others and create unsafe situations. Anyone brandishing a Prop Weapon will be asked to remove it from the convention grounds. You may pose with a Prop Weapon in a brandishing manner, so long as no reasonable person would interpret the posed brandishing as anything but a pose for dramatic effect, and so long as the pose is not done in anger, as part of a quarrel, or as a real threat. Such posed brandishing may be stopped at the sole and absolute discretion of Motaku Security or staff members.
2) Futuristic Replicas: Futuristic Replicas of non-existent weapons may be displayed, provided that they are immediately and obviously recognizable as such. Examples include phasers, ray guns, or light-sabers. Light-sabers with a metal base are permitted, but are subject to the same rules, regulations, and penalties in regards to metal and brandishing set out above. Such replicas are subject to the same material and color restrictions as “Prop Weapons” above.
COSTUMES THAT MAY BE CONFUSED WITH LOCAL LAW ENFORCEMENT OR OTHER EMERGENCY RESPONSE PERSONNEL UNIFORMS ARE AGAINST THE LAW AND NOT PERMITTED.
Motaku and hotel security reserve the right to determine whether a uniform costume is permitted or too close to a real world uniform at its sole and absolute discretion, and to ask an attendee who is wearing a costume that is too close to a real world uniform to adjust it or remove it, and in the event the attendee does not cooperate with that request, Motaku may expel the person from the convention or report them to the proper authorities.
INSPECTIONS MUST BE PERMITTED IN ORDER TO CONTINUE ATTENDANCE
In order to protect their own safety and that of others, Motaku attendees understand, agree to, and consent that designated Motaku representatives or security personnel throughout Motaku have an absolute right, given probable cause, to inspect costumes, weapons, and any other items, and that they will submit to such an inspection. Any attendee must submit their costumes, weapons, and other items to an immediate inspection upon request or must leave the convention. In the event a person declines to submit to an inspection and refuses to leave, they shall be immediately expelled from the convention and escorted off the premises.
Only Motaku may determine whether any particular item covered by this policy is permitted or not permitted at Motaku and such determination is solely, exclusively, and absolutely at the discretion of Motaku. Persons who do not cooperate with the determinations of Motaku concerning the application of this policy to any particular item may be immediately expelled from the convention. If it is later discovered that a person brought a working weapon to any current or prior year Motaku, that person may be banned from attending future conventions.
PERSONS WHO CARRY OR OTHERWISE BRING PROP WEAPONS, FUTURISTIC REPLICAS, OR SIMILAR ITEMS DO SO AT THEIR OWN, SOLE, AND ABSOLUTE RISK, AND ASSUME ALL RISKS OF LIABILITY, HARM, DAMAGE, OR LOSS TO ANY PERSON OR PROPERTY INJURED OR OTHERWISE HARMED, INTENTIONALLY OR ACCIDENTLY, DIRECTLY OR INDIRECTLY BY SUCH ITEMS OR THE PERSON CARRYING THEM. MOTAKU AND THE HOLIDAY INN/COCO KEY IS AND SHALL NOT BE LIABLE FOR ANY INJURY, HARM, DAMAGE, OR OTHER RISK OR LIABILITY ASSOCIATED WITH ANY PERSON’S USE OF ANY WEAPON, REPLICA, OR PROP, WHETHER PERMITTED OR BANNED HEREUNDER, AT MOTAKU. IN NO EVENT SHALL MOTAKU, AND AFFILIATES AND SUBSIDIARIES, OR THE HOTEL HAVE ANY LIABILITY FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL OR EXEMPLARY DAMAGES HEREUNDER, EVEN IF INFORMED OF THE POSSIBILITY OF SAME.